Oklahoma Farm-to-School:
Growing Healthy Kids and a Healthy Rural Economy

How Farmers can get Involved with Farm-to-School

• Get a copy of The Oklahoma Farm-To-School Report and The Oklahoma Food Connection 2005: A Directory of Agricultural Producers, Crops and Institutional Buyers.

Oklahoma Food Policy Council
c/o Kerr Center for Sustainable Agriculture,
PO Box 588, Poteau, OK 74953. (918)647-9123.
Farm-To-School Report,
The Food Connection.

Make sure your farm is listed in The Food Connection, and if not, submit your information for the on-line version. Contact the Kerr Center at PO Box 588, Poteau, OK 74953. (918)647-9123. Or sign up on-line

Check The Food Connection to see what school districts in your area have indicated interest in making local produce purchases. Even if not listed, it is still possible that a school district may be receptive to purchasing locally grown produce.

• Sign up to participate in the Farm-to-School Speakers’ Bureau, so school teachers can know you’re interested in visiting their nearby school or possibly hosting a tour of your farm.Contact the Kerr Center at PO Box 588, Poteau, OK 74953. (918) 647-9123. Or sign up on-line.

For some great ideas on hosting farm tours for school kids, take a look at this publication: Farm-to-School Farm Visit Manual.
Community Alliance with Family Farmers, PO Box 363, Davis, CA 95617. (530)756-8518.

• Make the Connection with Local schools
Farmers who want to sell locally grown produce directly to schools should take note of how produce is bought and distributed to schools in Oklahoma. Some schools are willing to buy directly from farmers; others are not.

Most mid-size and large school districts buy their produce from wholesale distributors who make regular deliveries of a wide variety of seasonal and non-seasonal items. The majority of these items are likely imported from out of state. Food service directors place orders through these vendors by phone, fax or email on a regular basis. If the product received is not what was ordered, or is in an unsatisfactory condition, the distributor bears the burden of resolving discrepancies with the shipper or grower.

Since some food service directors may be reluctant to experiment with purchasing directly from farmers, it may be best to start by approaching smaller school systems. They often have more flexibility in purchasing and distribution.

1. Consider which crops you already grow that might be of interest to school food services. Fresh fruits and vegetables requiring a minimal amount of kitchen processing are ideal for starters.

2. Contact the district food service director, or in very small school systems, the cafeteria manager or head cook, to ask if they are interested in discussing the purchase of fresh, locally grown produce. This initial phone contact should be used to set an appointment for visiting about possible arrangements. Most school district phone numbers can be found in the community pages of your local phone book.

3. When meeting with the food service director, ask what produce items they are interested in. Have a professional looking list of the crops you grow, including your contact information, to leave with the food service director. Bring samples and pictures of your farm and/or crops, if available.

4. Ask about current produce volumes used on a weekly basis, for each potential item, as well as the preferred delivery schedule. Ask what the typical price ranges are for each item, as you would like to be as competitive as possible. If the price and other terms such as the payment schedule seem agreeable, ask the food service director to consider trying one or two of your produce items on a trial basis. A simple contract may be advisable to protect both parties.

5. Deliver the highest quality product you can at the agreed upon time. Make arrangements for future delivery of additional products.
Other publications specifically addressing farm-to-school topics of concern to farmers:

ATTRA – National. Sustainable Agriculture Information Service
PO Box 3657, Fayetteville, AR 72702. 1(800)346-9140.
Bringing Local Food to Local Institutions: A Resource Guide for Farm-to-School and Farm- to-Institution Programs.

Community Food Security Coalition
Distribution Models for Farm to School
DoD Farm-to-School Program – Frequently Asked Questions

USDA-Agricultural Marketing Service, Marketing Services Branch
1400 Independence Ave., SW., Room 2646 - S, Stop 0269, Washington, DC 20250-0269. (202) 720-8317.
How Local Farmers and School Food Service Buyers Are Building Alliances

This project is supported by the Community Food Projects Program of the USDA Cooperative State Research, Education and Extension Service, grant # 2004-33800-15141

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or a part of an individual's income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at (202) 720-2600 (voice and TDD).

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